Straightforward employee scheduling
Shift scheduling made simple
Keep schedules, team chat, time tracking and payroll reports in one place, so managers and employees always work from the same plan.
Your first 3 months free at launch.
Features
Bring daily operations together in one place
Bring schedules, chat, absence, time tracking and payroll data together. When the schedule changes, the rest follows.
See all features
Everything in one place
in one system
Plan your week in seconds.
Assign open shifts automatically using availability, contracted hours, absence and working-time rules.
Role
Mon6/7
Tue7/7
Wed8/7
Thu9/7
Fri10/7
Sat11/7
Sun12/7
Kitchen
08.00-15.00Open08.00-15.00Anders Berg
12.00-19.00Open12.00-19.00Mikkel Sørensen
08.00-15.00Open08.00-15.00Emil Jensen
12.00-19.00Open12.00-19.00Mikkel Sørensen
08.00-15.00Open08.00-15.00Mikkel Sørensen
13.00-20.00Open13.00-20.00Anders Berg
08.00-15.00Open08.00-15.00Anders Berg
12.30-19.30Open12.30-19.30Emil Jensen
08.00-16.00Open08.00-16.00Emil Jensen
13.00-21.00Open13.00-21.00Mikkel Sørensen
09.30-16.00Open09.30-16.00Mikkel Sørensen
14.00-21.00Open14.00-21.00Anders Berg
09.00-15.00Open09.00-15.00Mikkel Sørensen
13.00-20.00Open13.00-20.00Emil Jensen
Front of house
10.00-16.00Open10.00-16.00Ida Nørgaard
10.30-16.30Open10.30-16.30Ida Nørgaard
10.00-16.00Open10.00-16.00Jonas Holm
10.30-16.30Open10.30-16.30Ida Nørgaard
11.30-19.00Open11.30-19.00Jonas Holm
16.00-22.00Open16.00-22.00Maria Lund
10.00-18.00Open10.00-18.00Maria Lund
12.00-18.00Open12.00-18.00Jonas Holm
10.00-16.00Open10.00-16.00Jonas Holm
Runner
11.00-17.00Open11.00-17.00Noah Kjær
12.00-18.00Open12.00-18.00Jonas Holm
11.00-17.00Open11.00-17.00Noah Kjær
12.00-18.00Open12.00-18.00Maria Lund
12.00-18.00Open12.00-18.00Noah Kjær
12.00-18.00Open12.00-18.00Jonas Holm
12.00-18.00Open12.00-18.00Maria Lund
Shift manager
08.00-16.00Open08.00-16.00Mette
08.00-16.00Open08.00-16.00Mette
08.00-16.00Open08.00-16.00Mette
08.00-16.00Open08.00-16.00Mette
08.00-16.00Open08.00-16.00Mette
Employee app
The schedule in your pocket
See shifts, messages and hours on mobile. Employees can follow changes and take open shifts without searching for the latest plan.
See the employee appTeam chat
Team chat that follows the plan
Keep messages and shift handovers in one place. Channels follow roles and departments automatically.
See the team chatPayroll reporting
From tracked hours to payroll
Bring scheduled and recorded hours, allowances and variances into one report. Review it before exporting payroll data.
See payroll reportingTotal hours115t 30m
Supplements3.147 kr.
Total pay24.817 kr.
Hours and pay5 employees
| Employee | Hourly pay | Hours | Pay | Supplements | Total |
|---|---|---|---|---|---|
| Sofie NielsenBarista | 195 kr | 32t 30m | 6.338 kr | 845 kr | 7.183 kr |
| Anders BergKitchen | 182 kr | 15t | 2.730 kr | 390 kr | 3.120 kr |
| Mikkel SørensenKitchen | 182 kr | 13t | 2.366 kr | 330 kr | 2.696 kr |
| Maria LundService | 175 kr | 24t 30m | 4.288 kr | 612 kr | 4.900 kr |
| Jonas HolmBarista | 195 kr | 30t 30m | 5.948 kr | 970 kr | 6.918 kr |
| Employees5 total | Avg. hourly pay186 kr. | Hours115t 30m | Pay21.670 kr. | Supplements3.147 kr. | Total24.817 kr. |
Built for shift-based service businesses
From prep to final table
Plan kitchen and service together, and let changes follow the whole team before a busy evening.
Mornings, weekends and rush hour
Get baristas, kitchen and replacements in at the right times - and collect the hours at the end of the day.
Changing demand throughout the evening
Adjust staffing for late hours and handle swaps and extra shifts without long message threads.
Store, warehouse and delivery
Give employees an overview of opening, closing, goods receipt and busy trading days.
24-hour operations across departments
Connect reception, housekeeping and service in one plan with clear handover between the shifts.
The team changes from event to event
Collect crew, roles and meeting times in one plan, which is easy to update right up until the doors open.
Class schedule, reception and instructors
Keep instructors, class changes and reception staffing together, so members always meet a prepared team.
Treatments, breaks and opening hours
Plan therapists and reception around bookings, breaks and absences without losing an overview of the day.
Why choose VagtPilot?
Built for shift-based teams
Manage shifts, absence and changes in day-to-day operations that rarely stand still.
Simple for the whole team
Give managers a clear overview and employees a simple way to stay up to date.
Control from schedule to payroll
Bring recorded hours, variances and allowances together before passing payroll data on.
Frequently asked questions
Can we bring employee scheduling, time tracking and team chat together?
Yes. VagtPilot brings employee scheduling, the employee app, team chat, time tracking and payroll reports into one workflow.
Which businesses benefit from a digital employee schedule?
A digital employee schedule is especially useful for businesses with changing shifts, frequent changes or several roles and locations. This includes cafés, restaurants, bars, retailers, hotels, fitness centres, clinics and event teams.
Can employee scheduling software work with Danløn, DataLøn and Zenegy?
Yes. Approved hours can be collected in payroll reports for systems including Danløn, DataLøn and Zenegy. VagtPilot does not replace the payroll system itself.
Is there an employee app for schedules and time tracking?
Yes. In the employee app, employees can see shifts and changes, follow operational messages, request open shifts and record working time on mobile.
What does employee scheduling software cost for a small team?
VagtPilot’s plans cost DKK 15, 25 or 35 per active employee per month, with a minimum of 10 employees. Compare the plans.
When does the new employee scheduling system launch?
VagtPilot launches publicly on 1 September 2026. Businesses on the waitlist will be contacted before launch.
